Policies, Terms and Conditions

Documents

These apply to everyone who has a stall, provides entertainment or provides a service to us; generically known as merchant(s).  We have updated our Health and Safety policies and the associated regulations, terms and conditions.  NB the latest versions will always be on the web site.

Downton Cuckoo Fair Limited Company Health & Safety Policy [Last updated Nov 2019]

Downton Cuckoo Fair Event Health and Safety Policy [Last updated Nov 2019]

Downton Cuckoo Fair Event Booking Terms and Conditions [Last updated Nov 2019]

Downton Cuckoo Fair Event Health & Safety Checklist [New 2020 – Nov 2019]

All merchants must agree to our terms and conditions.

2020 Fair Updates

These are late breaking updates and clarifications to the Health & Safety Policies, Event Terms and Conditions, booking arrangements that all stall-holders, entertainers, suppliers have to be aware of and comply with:

  1. We have significantly updated our Terms and Conditions – see Documents section above
  2. We are introducing a Health & Safety Checklist to help stall-holders, entertainers, produce market, caterers and suppliers prepare for the Fair – see Documents section above
  3. We have introduced an automated system to manage our bookings – the days of paper are over!  This means that stall holders, caterers etc will receive their information packs in early November BY EMAIL.

Produce Market & Stall Details

Type Size Cost Notes – see Site Layout for Locations
Traditional Outside 2.5m by 2.5m TBC Located in green, blue and purple zones and will fit a gazebo up to 2.5m
Maxi Outside 3m by 3m TBC Located in orange, green, yellow and purple zones and will fit a gazebo up to 3m
Marquee 3m wide x 2.5m deep TBC Located in Red and Purple Zones
Produce Market 3m by 3m TBC Only available in Produce Market
Memorial Gardens 3m by 3m TBC Other sizes by prior agreement
Commercial Catering TBC Limited spaces available
Additional Items
Trestle tables £6 each Please specify numbers on booking form.
Stall holders are responsible for collection and especially stacking the tables by the roadside at the end of the fair

Booking

Last years stallholders receive priority booking.  New applicants are welcome, however, we already have a waiting list.  Rural craft demonstrators are particularly welcome.  Those applicants who compliment the large selection of existing stalls will be contacted in the new year.

Application forms are sent to those exhibitors we would like to invite back in October, and must be returned by the end of the calendar year to be considered for a place.

Commercial caterers are severely restricted as we prioritise fundraisers for local good causes.

Booking related Queries – please see our form to contact the Bookings Manager directly.  This will be quicker than using Facebook / Twitter comments as it goes direct to the Booking Manager(s).

 

Stall holder Expressions of Interest

If you would like to be considered to be invited to have a pitch at the Fair, please  complete this form with the information.  NB We do not accept telephone applications.

Or contact our Booking Manager, Alan Knighton, via bookings@cuckoofair.co.uk

Getting to the Fair

Please have a look at our maps on how to get the Fair.

We have dedicated car parks for your use – in case of emergency please ensure that you leave your on-the-day contact details displayed in your vehicle.

Please note that if you intend to leave the fair early then you’ll need to park in one of the public car parks – please discuss your requirements with Bookings / Entertainment Managers BEFORE the Fair.

Setting up at the Fair

To help you orientate yourself here’s an overview of how the stall are laid out for the Borough Greens.  The Produce Market has its own layout and the Memorial Gardens / Fairground are laid out as directed by the Steward.

The numbers are the start and end stall numbers.  Basically numbers 1 to around 30 are on the side nearest the through B road, numbers 50+ are on the side nearest the houses and they increase as you head towards The Bull Hotel / A338.

The Bull Hotel / A338 end – road closed at 0830

Access Road - mind the ramps
7528
...
ORANGE...ROAD
...ZONE...
511
Access Road - mind the ramps
6112
...GREEN ZONE...
501
Access Road - mind the ramps
7525Road
...BLUE...
...ZONE...
501
Access Road - mind the ramps
58(8)
...YELLOW ZONE...
501ROAD
Access Road - mind the ramps
7525
...RED...
...ZONE...
501
Access Road - mind the ramps
6110
WHITE ZONE...ROAD
511
Access Road - mind the ramps
8531
...PURPLE...
...ZONE...
501
Access Road - mind the ramps

The New Forest end – road closed at 0830