Policies, Terms and Conditions
Documents
These apply to everyone who has a stall, provides entertainment or provides a service to us; generically known as merchant(s). We have updated our Health and Safety policies and the associated regulations, terms and conditions. NB the latest versions will always be on the web site.
Downton Cuckoo Fair Limited Company Health & Safety Policy [Last updated Nov 2019]
Downton Cuckoo Fair Event Health and Safety Policy [Last updated Nov 2019]
Downton Cuckoo Fair Event Booking Terms and Conditions [Last updated Nov 2019]
Downton Cuckoo Fair Event Health & Safety Checklist [New 2020 – Nov 2019]
All merchants must agree to our terms and conditions.
2020 Fair Updates
These are late breaking updates and clarifications to the Health & Safety Policies, Event Terms and Conditions, booking arrangements that all stall-holders, entertainers, suppliers have to be aware of and comply with:
- We have significantly updated our Terms and Conditions – see Documents section above
- We are introducing a Health & Safety Checklist to help stall-holders, entertainers, produce market, caterers and suppliers prepare for the Fair – see Documents section above
- We have introduced an automated system to manage our bookings – the days of paper are over! This means that stall holders, caterers etc will receive their information packs in early November BY EMAIL.
- …
Produce Market & Stall Details
| Type | Size | Cost | Notes – see Site Layout for Locations |
| Traditional Outside | 2.5m by 2.5m | TBC | Located in green, blue and purple zones and will fit a gazebo up to 2.5m |
| Maxi Outside | 3m by 3m | TBC | Located in orange, green, yellow and purple zones and will fit a gazebo up to 3m |
| Marquee | 3m wide x 2.5m deep | TBC | Located in Red and Purple Zones |
| Produce Market | 3m by 3m | TBC | Only available in Produce Market |
| Memorial Gardens | 3m by 3m | TBC | Other sizes by prior agreement |
| Commercial Catering | TBC | Limited spaces available | |
| Additional Items | |||
| Trestle tables | £6 each | Please specify numbers on booking form. Stall holders are responsible for collection and especially stacking the tables by the roadside at the end of the fair |
|
Booking
Last years stallholders receive priority booking. New applicants are welcome, however, we already have a waiting list. Rural craft demonstrators are particularly welcome. Those applicants who compliment the large selection of existing stalls will be contacted in the new year.
Application forms are sent to those exhibitors we would like to invite back in October, and must be returned by the end of the calendar year to be considered for a place.
Commercial caterers are severely restricted as we prioritise fundraisers for local good causes.
Booking related Queries – please see our form to contact the Bookings Manager directly. This will be quicker than using Facebook / Twitter comments as it goes direct to the Booking Manager(s).
Stall holder Expressions of Interest
If you would like to be considered to be invited to have a pitch at the Fair, please complete this form with the information. NB We do not accept telephone applications.
Or contact our Booking Manager, Alan Knighton, via bookings@cuckoofair.co.uk
Getting to the Fair
Please have a look at our maps on how to get the Fair.
We have dedicated car parks for your use – in case of emergency please ensure that you leave your on-the-day contact details displayed in your vehicle.
Please note that if you intend to leave the fair early then you’ll need to park in one of the public car parks – please discuss your requirements with Bookings / Entertainment Managers BEFORE the Fair.
Setting up at the Fair
To help you orientate yourself here’s an overview of how the stall are laid out for the Borough Greens. The Produce Market has its own layout and the Memorial Gardens / Fairground are laid out as directed by the Steward.
The numbers are the start and end stall numbers. Basically numbers 1 to around 30 are on the side nearest the through B road, numbers 50+ are on the side nearest the houses and they increase as you head towards The Bull Hotel / A338.
The Bull Hotel / A338 end – road closed at 0830
| Access Road - mind the ramps | |||
| 75 | 28 | ||
| ... | ORANGE | ... | ROAD |
| ... | ZONE | ... | |
| 51 | 1 | ||
| Access Road - mind the ramps | |||
| 61 | 12 | ||
| ... | GREEN ZONE | ... | |
| 50 | 1 | ||
| Access Road - mind the ramps | |||
| 75 | 25 | Road | |
| ... | BLUE | ... | |
| ... | ZONE | ... | |
| 50 | 1 | ||
| Access Road - mind the ramps | |||
| 58 | (8) | ||
| ... | YELLOW ZONE | ... | |
| 50 | 1 | ROAD | |
| Access Road - mind the ramps | |||
| 75 | 25 | ||
| ... | RED | ... | |
| ... | ZONE | ... | |
| 50 | 1 | ||
| Access Road - mind the ramps | |||
| 61 | 10 | ||
| WHITE ZONE | ... | ROAD | |
| 51 | 1 | ||
| Access Road - mind the ramps | |||
| 85 | 31 | ||
| ... | PURPLE | ... | |
| ... | ZONE | ... | |
| 50 | 1 | ||
| Access Road - mind the ramps | |||
The New Forest end – road closed at 0830